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Program Associate
Position will remain open until filled by qualified candidate. First review of resumes will begin August 18, 2017.

ABOUT AIDS UNITED

AIDS United’s mission is to end the AIDS epidemic in the United States. We seek to fulfill our mission through strategic grantmaking, capacity building, policy/advocacy, technical assistance and formative research.

AIDS United’s grantmaking portfolio dates to the founding of the National AIDS Fund in 1988. For more than two decades, we have supported community-driven responses to the HIV epidemic around the country that reach the nation’s most disproportionately affected populations, including gay and bisexual men, communities of color, women, people living in the deep South and people living with HIV/AIDS. To date, our strategic grantmaking initiatives have directly funded more than $104 million to local communities, and have leveraged more than $117 million in additional investments for programs that include, but are not limited to, syringe access, access to care, capacity-building, HIV prevention and advocacy.

AIDS United’s policy and advocacy roots were born out of coalition in 1984, when AIDS service organizations (ASOs) across the country came together to form AIDS Action. AIDS Action Foundation (AAF) was formed as the education arm a few years later. AAC and AAF together formed AIDS Action, decades later, AIDS Action merged with the National AIDS Fund, the coalition of organizations involved in AIDS United’s policy work continues to grow. AIDS United advocates for people living with or affected by HIV/AIDS and the organizations that serve them. We house the most seasoned and respected domestic AIDS policy team in Washington DC, and our public policy work is informed by a Public Policy Committee that includes a broad array of organizations from all regions of the country engaged in helping to end AIDS in America.

TITLE: Program Associate
REPORTS TO:
Senior Program Manager
FLSA CLASSIFICATION:
FT/Exempt
LOCATION:
Washington, DC
SALARY RANGE:
$40,000 - $55,000

POSITION DESCRIPTION

Provides substantive program and administrative support for three (3) grantmaking programs and one (1) communications-based program: Positive Organizing Project, Southern REACH, a newly launched southern grantmaking initiative, and Partnering and Communicating Together to Act Against AIDS.

EDUCATIONAL & EXPERIENCE REQUIREMENTS
Associate or Bachelor’s degree in administration, business, or related field or 3-4 years of relevant work experience required.

MINIMUM REQUIREMENTS
  • Bachelor’s degree or three years of relevant experience;
  • Minimum one year of administrative experience required;
  • Outstanding written and verbal communication and strong interpersonal skills;
  • Detail-oriented with exceptional project & time management skills;
  • Proficient in Microsoft Office Suite and preferably experienced with Salesforce CRM, Foundation Connect, or other grants management system;
  • Bilingual (Spanish) preferred; and
  • Legally eligible to work in the United States.

SUPERVISORY RESPONSIBILITIES

None.

PRIMARY RESPONSIBILITIES
  • Administrative Support for the President & CEO and Vice President of Operations
    • Coordinate administrative processes relating to grants management;
    • Coordinate data entry and reporting with organization’s grants management system;
    • Facilitate the funds disbursement processes including check requests, agreements/correspondence, distribution to grantees and record keeping;
    • Provide informational materials to potential applicants, reviewer committee teams, and funded organizations;
    • Provide general administrative and programmatic support across portfolios including administrative support, logistics coordination, data management, communications, and recordkeeping;
    • Schedule and manage programmatic deadlines;
    • Coordinate webinars for information dissemination;
    • Track literature, statistics, conference information, grant opportunities and other resource information;
    • Assist with program planning and developing/gathering programmatic content for funding proposals and donor reports;
    • Provide administrative and coordination support for the planning and implementation of national meetings and site visits;
    • Field inquiries regarding grant guidelines, reporting deadlines, and program requirements; and
    • Provide additional support to program staff as needed.

    PERFORMANCE DRIVERS
    • Be Enterprising
    • Deliver Service Excellence
    • Share Insights & Expertise
    • Drive Collaboration and Diversity of Thought
    • Pursue Growth & Development
    • Demonstrate Trust and Integrity


    WORKING CONDITIONS

    Work is generally performed within the office environment and includes significant phone contact with public, trustees, high-level donors, corporate executives, and grantee staff. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

    TRAVEL

    Position requires moderate travel – less than 21 days per year.

    PHYSICAL REQUIREMENTS
    These demands document the physical requirements of a specific job. Criteria may include: Lifting, Carrying, Push/Pull, Sitting/Standing (In Place); On Feet, Walking, Bending, Turn/Twist; Kneeling; Squatting; Crawling; Climbing; Reaching (Out)/Reaching (Up), Grasping, Wrist Turning; Pinching; Finger Manipulation, Hearing, Talking, working with a computer for eight hours, Working in close quarters. Communicating over the telephone for eight hours.

    Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of job requirements so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.

    How to Apply

    To apply, submit a cover letter and current resume to [email protected] with the position you are applying for in the subject line.

    Applications are reviewed on a rolling basis. Incomplete applications will not be considered. Due to the high volume of applicants, only those selected for an interview will be contacted. No phone calls please.

    AIDS United is an Equal Opportunity Employer and dedicated to diversity in the work place. AIDS United does not discriminate on the basis of race, color, religion, national origin, gender, gender expression, sexual orientation, genetic information, veteran status, physical or mental disability and any other categories protected by applicable federal, state or local law. Applicants living with HIV and/or from communities disproportionately impacted by HIV and AIDS are strongly encouraged to apply.




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