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Program Associate: Harm Reduction

Title: Program Associate – Harm Reduction

FLSA Classification:  Full-Time, Exempt        

Location: Flexible / Remote

Salary:  $48,000/year



AIDS United is seeking a Program Associate to provide administrative support and coordination to the organization’s harm reduction grantmaking and technical assistance portfolio. This portfolio includes, but is not limited to, initiatives such as the Syringe Access Fund. The Syringe Access Fund is AIDS United’s first and oldest collaborative grantmaking initiative. It is a unique intersection of multiple public health crises, including HIV, viral hepatitis, and overdose. The Program Associate must be a self-motivated, highly organized, and be detail oriented. Qualified individuals will be able to work in a fast-paced, changing, remote environment, with the demonstrated ability to work independently and as a member of a remote team.


Bachelor’s degree in public health, social service, or related field, or two years of relevant professional experience (e.g., program coordinator).



  • Provide general administrative and programmatic support across portfolios including administrative support, logistics coordination, data management, communications, and recordkeeping;
  • Engagement with organizations serving people who use drugs to encourage and facilitate community-informed COVID-19 vaccination and/or HIV testing efforts.
  • Coordination of administrative processes relating to grants management;
  • Coordination of data entry and reporting with organization’s grants management system, Salesforce;
  • Facilitate the funds disbursement processes including check requests, agreements/ correspondence, distribution to grantees and record keeping;
  • Provide informational materials to potential applicants, reviewer committee teams, and funded organizations;
  • Schedule and manage programmatic deadlines for multiple portfolios;
  • Coordinate webinars for information dissemination;
  • Track literature, statistics, conference information, grant opportunities and other resource information;
  • Assist with program planning and developing/gathering programmatic content for funding proposals and donor reports;
  • Provide administrative and coordination support for the planning and implementation of national meetings and site visits;
  • Field inquiries regarding grant guidelines, reporting deadlines, and program requirements;
  • Reconcile credit card and cash expenses for relevant program staff; and
  • Provide additional support to harm reduction program staff as needed.



  • Detail-oriented with exceptional project & time management skills;
  • Proficient in Microsoft Office Suite and preferably experienced with Salesforce CRM;
  • Outstanding written and strong interpersonal skills with the ability to build rapport and credibility quickly with people at all levels;
  • Experience with programs that reach and engage people who use drugs preferred;
  • Bilingual (Spanish) preferred;
  • Legally eligible to work in the United States;



Position requires moderate travel – up to 20 days per year.






AIDS United’s mission is to end the HIV epidemic in the US through strategic grantmaking, capacity building, and policy and advocacy. AIDS United (AU) bridges policy with grantmaking and capacity building; linking the world of HIV service and community-based organizations with the public health, healthcare, advocacy and social justice communities to respond to the domestic HIV epidemic. AU is committed to ensuring our staff, Board of Trustees and consultants reflect the full diversity and range of communities most affected by the HIV epidemic. Organizational leadership consists of long-term HIV survivors, Black gay men and women of color. Staff reflects a range of people living with HIV; same gender loving men and women; gay, bisexual, and queer men and women; women of color; and Transgender and gender non-conforming people. This diversity and representation demonstrate AU’s dedication to valuing life experiences of staff as equally important to professional experiences when building our organizational capacity.


People with lived experience are strongly encouraged to apply. 


The position may operate from a remote location. Applications must include: a cover letter with salary requirements and resume, and the application should be submitted to with “Program Associate - HR” in the subject line. Incomplete applications WILL NOT BE CONSIDERED.  


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