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Senior Program Manager
JOB PURPOSE: Day-to-day management of privately funded national grantmaking initiatives.
SUPERVISOR: Director of Grantmaking
SALARY RANGE: $95,000 - $105,000 annually
TRAVEL: Position requires heavy travel - more than 60 days per year. This requirement is currently suspended due to COVID-19 concerns through June 2021 and pending further review.

AIDS United’s mission is to end the HIV epidemic in the US through strategic grantmaking, capacity building, and policy and advocacy. AIDS United (AU) bridges policy with grantmaking and capacity building; linking the world of HIV service and community-based organizations with the public health, healthcare, advocacy and social justice communities to respond to the domestic HIV epidemic. AU is committed to ensuring our staff, Board of Trustees and consultants reflect the full diversity and range of communities most affected by the HIV epidemic. Organizational leadership consists of long-term HIV survivors, Black gay men and women of color. Staff reflects a range of people living with HIV; same gender loving men and women; gay, bisexual, and queer men and women; women of color; and Transgender and gender non-conforming people. This diversity and representation demonstrate AU’s dedication to valuing life experiences of staff as equally important to professional experiences when building our organizational capacity.

AIDS United is seeking a Senior Program Manager with demonstrated experience in project administration, public health, team building and supervision, and philanthropy to manage three of AIDS United’s grantmaking initiatives – the Fund for Resilience, Equity and Engagement (FREE), the Southern HIV Impact Fund, and the Transgender Leadership Initiative. Launched in April 2019, FREE is a three-year funding initiative prioritizing groups and organizations led by Black gay, bisexual, queer, and same-gender-loving (GBQ/SGL) men and people who are transgender and/or gender non-conforming (TGNC) throughout the United States. The Southern HIV Impact Fund was launched in 2017 and supports organizations working at the intersection of HIV and social justice in nine southern states (Alabama, Florida, Georgia, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, and Texas). The Transgender Leadership Initiative was launched in and focuses on building and strengthening the leadership skills of transgender, gender non-conforming, and gender non-binary people.
Working in collaboration with the Director of Grantmaking, this position is strategic and tactical, and responsible for maintaining and advancing the vision for both initiatives, by leading the
organization’s efforts to establish a sustainable and effective grantmaking initiative reflective of communities most affected by HIV.
The Senior Program Manager must have demonstrated experience with managing substantial grant portfolios and grantee cohorts, facilitating technical and capacity building assistance for community-based, public health organizations, and managing a large and complex initiative with a major funder and multiple stakeholders. This individual must be a self-motivated, critical thinker with keen attention to detail. The position requires strong writing, communications, and negotiation abilities. Must be able to work in a fast-paced, changing, remote environment, with the demonstrated ability to work independently and as a member of a team; with the ability to manage a team of remote staff.
Successful candidates will understand the balance and challenges between national program management and local community implementation and will have significant history leading or working with community-based organizations in the HIV field (or an intersecting field) in one or more of the areas of focus highlighted above.
This is a full-time position with an anticipated start date of March 15, 2021.

This position is responsible for short- and long-term project planning, including developing annual project and budget plans, and monitoring costs throughout the fiscal year to ensure an appropriate allocation of funds and resources. Other responsibilities include:
• Work with the Director of Grantmaking to promote and advance the work of AIDS United in the identified communities and further cultivate the funder relationship
• Manage, assess and align the staffing structure of the teams
• Serve as the lead for defining, designing and executing the annual performance goals of the initiatives
• Refine and direct the plan and process for submission and review of funding proposals for the initiatives
• Manage pre- and post-award grants administration activities, including issuing notices of award and grant agreements
• Coordinate and manage the FREE and Southern Fund grant portfolios, including, but not limited to monitoring grantee performance, and developing resources to support and assist grantees
• Develop outreach strategies, cultivate partnerships, and execute visibility opportunities for the portfolio, including the creation of tools and products related to the portfolio, the submissions of conference abstracts, and public speaking engagements regarding the initiative
• Perform cohort evaluation, track deliverables, and monitor progress
• Conduct site visits and oversee implementation of internal and external technical assistance, evaluations, and grantee meetings using virtual and in-person formats
• In collaboration with AU program management team, executive leadership, and the Director of Grantmaking, maintain effective communication with program funders, including submission of timely grant applications, reports, requests for information and ongoing updates about the progress of the initiative
• Coordinate with AIDS United’s Policy department to mobilize community members and community-based organizations in the regions where grantees are located
• Research and share innovative strategies related to prevention services, care, and treatment and advocacy
• Represent the organization and the initiative as requested with funders, and at national and funder-sponsored meetings

• Must reside in the United States
• Masters’ degree with at least four years of work experience preferred; at least 10 years of related work experience or a Bachelors’ degree with a minimum of six years of related work experience can be substituted
• Minimum of four years of program and/or grants management experience with programs that reach and engage people living with and affected by HIV, with a specific focus on knowledge of social justice issues that intersect with HIV
• Experience with grants management in both the context of grant funding received from private and public funders for projects and initiatives and grant funding disbursed as a grantmaker/funder; meeting deliverables of funded initiatives, establishing and monitoring work plan objectives, and oversight of subcontracts
• Ability to manage webinar and/or multimedia platforms supportive of learning communities
• Must have demonstrated experience in community engagement with Black gay, bisexual, queer, and same-gender loving men (GBQ/SGL) and/or people who are transgender and/or gender non-conforming (TGNC) and/or people who live in the U.S. South
• Experience with collaboration, communication, engagement, and networking with organizations, leaders, and communities/peers who are Black GBQ/SGL men and/or TGNC
• Outstanding written and strong interpersonal skills with the ability to build rapport and credibility quickly with people at all levels
• Detail-oriented with highly functioning project and time management skills
• Proficiency in Microsoft Office Suite, specifically Excel
• Experienced with Salesforce CRM preferred, but not required
• Fluency in Spanish preferred, but not required

Leads a team of four Program Managers, one Program Associate, and one Program Assistant

Work is generally performed within the office environment or equivalent remote space;
includes significant email, videoconferencing and phone contact with staff and with stakeholders and constituents. We are committed to an inclusive, transparent, and collaborative culture.

Send a cover letter and resume to with “Senior Program Manager” in the subject line. Incomplete submissions WILL NOT BE CONSIDERED. Due to the high volume of applicants, only those selected for an interview will be contacted.

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