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Vice President of Operations
Position will remain open until filled by qualified candidate.

ABOUT AIDS UNITED

AIDS United’s mission is to end the AIDS epidemic in the United States. We seek to fulfill our mission through strategic grantmaking, capacity building, policy/advocacy, technical assistance and formative research.

AIDS United’s grantmaking portfolio dates to the founding of the National AIDS Fund in 1988. For more than two decades, we have supported community-driven responses to the HIV epidemic around the country that reach the nation’s most disproportionately affected populations, including gay and bisexual men, communities of color, women, people living in the deep South and people living with HIV/AIDS. To date, our strategic grantmaking initiatives have directly funded more than $98 million to local communities, and have leveraged more than $115 million in additional investments for programs that include, but are not limited to, syringe access, access to care, capacity-building, HIV prevention and advocacy.

AIDS United’s policy and advocacy roots were born out of coalition in 1984, when AIDS service organizations (ASOs) across the country came together to form AIDS Action. AIDS Action Foundation (AAF) was formed as the education arm a few years later. AAC and AAF together formed AIDS Action, decades later, AIDS Action merged with the National AIDS Fund, the coalition of organizations involved in AIDS United’s policy work continues to grow. AIDS United advocates for people living with or affected by HIV/AIDS and the organizations that serve them. We house the most seasoned and respected domestic AIDS policy team in Washington DC, and our public policy work is informed by a Public Policy Committee that includes a broad array of organizations from all regions of the country engaged in helping to end AIDS in America.

POSITION DESCRIPTION
The Vice President of Operations is responsible for managing the organization's day-to-day operations. The individual is responsible for centralizing and coordinating all activities across departments (program, development, finance, and administration) in accordance with policies, goals, and objectives established by the organization. They work with the President & CEO in the development and implementation of policies and procedures that cover a wide range of organizational activities including management, contracting, financial management, human resources, strategic planning and organizational growth. The Vice President serves as a key liaison to the Board of Trustees. They provide day-to-day leadership and management that mirrors the adopted mission and core values of the organization.

The Vice President serves as a member of the four-person Executive Management Team at AIDS United. They collaborate with the Executive Management Team and the Senior Management Team to develop and implement plans for the operational infrastructure of systems, processes and personnel designed to accommodate the objectives of the organization.

EDUCATIONAL & EXPERIENCE REQUIREMENTS
A minimum of 10 years in an executive or senior management position with relevant experience in administration, business, or related field required, and minimum of a Bachelor’s degree in relevant domain, with Masters of Business Administration (MBA) preferred.

REQUIRED SKILLS
Position requires a highly-organized individual who is self-motivated and able to take initiative with sound judgment. Must be able to work in a fast-paced environment and work independently as well as a member of a team. The selected individual should understand the balance and challenges between national program management and local community implementation and will have a proven track record of the fiscal management of an organizational budget of at least $5-8M. The individual will manage the day-to-day operations of the office in the absence of the organization’s President. Must be able to provide leadership and effectively engage managers and staff working toward organizational goals. Must have strong written and oral communication skills and the ability to perform responsibilities in a professional manner while handling assignments with a high degree of accuracy and confidentiality. Demonstrated organizational, managerial, strategic planning and analysis skills are required. Experience developing efficient operational systems and services, contracting, and human resources management preferred. Must be proficient in MS Office Suite as well as general office systems.

SALARY RANGE
Commensurate with education & experience. Exceptional benefits offered in a flexible working environment.

REPORTS TO
President & CEO

SUPERVISORY RESPONSIBILITIES

Serves as head of 6-8 member Operations Department (administration, facilities, finance, and communications). Directly supervises Director of Finance, Director of Communications, Accounting & Human Resources Manager, Office Manager and Senior Administrative Assistant.

PRIMARY RESPONSIBILITIES
  • Organizational Management:
    • Planning and management of organizational calendar;
    • Budget monitoring & spending compliance;
    • Negotiate, execute, monitor and develop organizational contracts;
    • Vendor bidding and relations;
    • Approve check request and purchase orders in accordance with organizational policies;
    • Manage staff credit card system in accordance to organizational policies;
    • Review and evaluate all business insurance and ensure adequate coverage and compliance.
  • Board Management:
    • In collaboration with the President & CEO serve as key contact to all Trustees and committees;
    • Oversee and manage staff to execute all Board administration and logistics including meeting coordination and logistics, materials generation, and communication channels, etc.
  • Systems & Information Management:
    • Oversee organization’s technology plan including assessment of needs as well as equipment acquisition.
  • Human Resources:
    • Supervise and provide guidance to the Accounting & Human Resources Manager;
    • Monitor staff compliance with organizational policies and procedures;
    • Work with President to analyze and determine staffing capacity needs;
    • Coordinate job postings in coordination with the President & CEO and the Senior Management Team;
    • Research and stay informed on all current employment and labor laws, regulations, and practices.
  • General Operations:
    • Supervise and provide guidance to the Office Manager;
    • Ensure organizational compliance with all applicable local, state, and federal operational laws, regulations, and practices.
  • General Management & Leadership:
    • Serve as member of Executive Team to lead organizational planning;
    • Guide the development of individual and departmental goals for long-range planning;
    • Support the Operations Team (finance, administration, communications), individually and collectively, through guidance to proper resources and coaching to maximize productivity.

WORKING CONDITIONS
Work is generally performed within the office environment, and includes significant telephone contact with vendors, the public, and Trustees.

TRAVEL

Position requires no travel.

How to Apply

To apply, submit a cover letter with salary requirements and current resume to [email protected] with the position you are applying for in the subject line.

Applications are reviewed on a rolling basis. Incomplete applications will not be considered. Due to the high volume of applicants, only those selected for an interview will be contacted. No phone calls please.

AIDS United is an Equal Opportunity Employer and dedicated to diversity in the work place. AIDS United does not discriminate on the basis of race, color, religion, national origin, gender, gender expression, sexual orientation, genetic information, veteran status, physical or mental disability and any other categories protected by applicable federal, state or local law. Applicants living with HIV and/or from communities disproportionately impacted by HIV and AIDS are strongly encouraged to apply.




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